At [Company Name], safeguarding our data and intellectual property (IP) is crucial for maintaining business integrity and protecting sensitive information. This one-pager outlines key policies, procedures, and tips to help you ensure the security of our company’s assets.

General Policies and Procedures

1. Use Strong, Unique Passwords
   • Always use a combination of letters, numbers, and symbols for your passwords.
   • Enable two-factor authentication (2FA) wherever possible.
   • Never share your passwords, and change them regularly.
2. Secure Your Devices
   • Lock your computer and mobile devices when unattended.
   • Use company-approved software and ensure it is regularly updated.
   • Only connect to secure Wi-Fi networks and avoid public, unsecured connections.
3. Encrypt Sensitive Data
   • Use encryption tools when handling sensitive files, both in transit and at rest.
   • Store sensitive data on company-approved, encrypted cloud storage platforms.
4. Access Control
   • Ensure that only authorized personnel have access to specific systems and data.
   • Regularly review access permissions and remove access for users no longer in need of it.
   • Use multi-factor authentication (MFA) for critical systems.
5. Report Suspicious Activity
   • Immediately report any unusual behavior or potential security breaches to the IT team.
   • Be cautious when clicking on links or downloading attachments from unknown sources.
6. Secure Communication
   • Use company-approved communication channels for all business-related discussions.
   • Avoid sharing sensitive information via personal email or unsecured platforms.
   • Use encrypted messaging tools for sharing confidential data.
7. Regular Backups
   • Ensure critical data is backed up regularly to secure, encrypted storage.
   • Test recovery procedures periodically to ensure backups can be restored.

How to Spot Potential Hacks or Breaches

1. Suspicious Emails (Phishing)
   • Look out for unsolicited emails requesting personal or company information.
   • Check for mismatched email addresses or domains that look suspicious.
   • Be wary of emails that create a sense of urgency or request immediate action.
2. Unexpected Pop-ups or Redirects
   • If your browser is redirecting you to unfamiliar websites or if pop-up windows appear frequently, your system may be compromised.
   • Avoid interacting with unexpected prompts, and report them to IT.
3. Unusual System Behavior
   • Slow performance, unexplained crashes, or applications behaving erratically could be signs of malware.
   • Disconnect from the network and inform IT if you notice anything out of the ordinary.
4. Fake Security Warnings
   • Be cautious of fake antivirus or security warning pop-ups claiming your system is infected.
   • Use company-approved antivirus software and ignore suspicious warnings from unknown sources.
5. Unauthorized Access Attempts
   • Keep an eye on alerts about unauthorized login attempts or password reset requests.
   • Regularly review login history for suspicious activity on your accounts.
6. Strange Network Activity
   • Be on the lookout for unusual network traffic or connections, especially to unknown locations.
   • IT tools and dashboards can help monitor for irregular traffic that might indicate an attack.

Best Practices for Data Protection